1. DEFINITIONS AND LAW:
CONDITIONS OF HIRE - VERY IMPORTANT - PLEASE READ
THESE CONDITIONS MUST BE MET BEFORE ANY EQUIPMENT CAN BE RELEASED
1.1 Any reference to Oasis Sound and Lighting throughout these conditions shall also refer to any persons or part thereof.
1.2 "the Equipment" shall mean sound, lighting and other item or services hired by Oasis Sound and Lighting.
1.3 "the Customer" is the person, firm, company or public body hiring the Equipment and this expression includes their successors or personal representatives. Any persons purporting to act on behalf of the Customer shall also be bound by this Contract of Agreement.
1.4 "Hire Charge" shall be the rate of hire i.e. cost, for the Equipment as specified on the Hire Agreement.
1.5 This Hire Agreement shall be interpreted and applied in accordance with English Law, and the parties to this contract agree to submit to the exclusive jurisdiction of the English Courts.
2.1 Hire Charges must be paid in full upon collection of, or to reserve the Equipment.
2.2 Equipment will not be reserved without payment of the Hire Charge.
2.3 Oasis Sound and Lighting reserve the right to charge up-to the full Hire Charge for any Equipment cancelled later than 14 working days prior to the date booked.
2.4 In the event of the Customer not cancelling or not collecting any booked Equipment no refunds will be made and cannot be re-scheduled.
2.5 All Charges are payable on demand. If a card fails through lack funds or is declined we will make and administration charge of £1.00 per attempt. This also applies if we have to make any refunds.
3. COMMENCEMENT OF HIRE
3.1 The Hire Period commences at 1:30pm on the date specified on the Hire Agreement.
3.2 If the Customer collects the Equipment earlier, then the Hire Period as defined in clause 3.1 above shall be deemed to commence from this earlier time.
4. DEPOSIT AND IDENTIFICATION
4.1 A deposit (surety) will be “Ring Fenced” on a Credit/Debit Card from Customers, minimum £200 (this figure this can vary due to value of equipment hired). The Customer needs to make sure he has sufficient funds in their account when hiring to cover any amount that is “Ring Fenced” by Oasis Sound & Lighting.
4.2 Customers Credit/Debit card details are held as surety as defined under clause 5.2 below, for the duration of the hire period of any Equipment hired.
4.3 Customers leave Credit/Debit Card details will be subject to the additional conditions as detailed in section 5 below.
4.4 The Customer’s Credit/Debit Card details shall be destroyed by Oasis Sound & Lighting only after the hire has been terminated, as defined under clause 6.6 below.
4.5 The Customer will be required to leave, as proof of their identity, a valid Driving License (photo type preferred) or Passport. A Photocopy or a photo on a phone is not acceptable we need to hold the original documentation. This identification will be retained by Oasis Sound and Lighting until the termination of the Hire as defined in clause 6.6 below and will be given back to person who is returning the equipment.
4.6 Sight of a second form of Customer identification (no older than 3 calendar months) will be required as proof of current address. This identification must take the form of a current official document or recent Utilities Bill e.g. Gas, Electric, Telephone, Bank statement etc.
4.7 GDPR: We care about your personal data a great deal and are absolutely committed to protecting your privacy and respecting your data. We do not, and will not share your data with any third party companies except those involved with the in house hiring process. Once the equipment is return in full and has been checked by us, as detailed in Section 6. We will destroy all personal data held in paper form by Shredding.
5. CREDIT/DEBIT CARD DETAILS
5.1 Credit/Debit Card details being held will be stored securely.
5.2 A Customers Credit/Debit card details will be held for surety will and be used also to pay for the Hire of the equipment. This allows us to check the authenticity/validation of the Card. Surety is that we will “Ring Fenced” a £200 Deposit from this card against any lost or damage to hired equipment at the time of hire.
5.3 By signing the Hire Agreement the Customer/Hirer thereby authorizes Oasis Sound and Lighting to deduct any sums properly due to Oasis Sound and Lighting arising under a breach of these conditions from the Credit/Debit Card details held by Oasis Sound and Lighting.
5.4 Once the equipment has been returned in full and check in working order the Deposit shall be released from the Credit or Debit card. In the event of Equipment being damaged or lost, as detailed in clause 6.5, £200 is the minimum, there could be further charges from the Credit/Debit card to cover damages or lost, with any balance being paid or returned to the customer after the repair costs are established. These costs will be as stated within clauses 8.1 and 8.2 below.
6. EQUIPMENT RETURN
6.1 The Equipment is due for return after 9.30am before 12.00 noon on the last date specified in the Hire Agreement.
6.2 Equipment must be returned in a clean, serviceable and working order. Failure to return Equipment in this manner will be subject to additional charges as stated in clause 6.5.
6.3 For late returns additional charges will accrue at the full daily hire rate for any equipment, or part thereof not returned by the time specified in clause 6.1. Any fees due will be taken from Credit/Debit card immediately as detailed in section 5, 4 to cover these late returns.
6.4 Where any spare lamps or fuses are provided by Oasis Sound and Lighting, these and any lamps or fuses replaced by the Customer must be returned with the Equipment and in default their full replacement cost will be charged.
6.5 The Customer will reimburse all costs incurred by Oasis Sound and Lighting in rectifying the condition of any Equipment returned damaged or unclean. These costs will be as detailed in clauses 8.1 and 8.2 below.
6.6 Only on satisfactory fulfillment of the above clauses will the Hire be deemed complete by Oasis Sound and Lighting.
7. CUSTOMER'S RESPONSIBILITIES
7.1 The Customer's responsibility for the Equipment commences on receipt of the Equipment by the Customer and ends when the Hire has finished, as defined in Clause 6.6.
7.2 The Customer shall not at any time sell, dispose or otherwise part with control of the Equipment or attempt to do so.
7.3 The Signatory to the Hire Agreement and the Customer jointly and severally undertake with Oasis Sound and Lighting that everyone who operates the Equipment has been properly instructed in its safe and proper use and will ensure that the Equipment will not be misused.
7.4 The Customer shall under no circumstances attempt to or arrange for the Equipment to be repaired without written authorization from Oasis Sound and Lighting.
7.5 It should be noted by the Customer that any breach of clauses 7.3 and 7.4 above may jeopardize your cover under our Public Liability Insurance.
7.6 Nothing in these clauses and conditions shall affect the statutory rights of the Customer.
8.1 Hire equipment is NOT insured by Oasis Sound & Lighting once it has left the building.
8.2 The Hirer agrees to pay Oasis Sound and Lighting the full replacement value of any Equipment lost, stolen or damaged beyond economical repair (without any deductions for usage wear, tear or age).
This shall also apply if the police confiscate any or all Equipment then the Customer will remain liable for the full financial cost of replacement of said equipment
(without any deductions for usage wear, tear or age).
8.3 In the case of any Equipment which is lost, stolen or damaged beyond economical repair the Customer shall also pay a charge at the full daily rate until the Equipment is replaced.
8.4 It is strongly advised that the Customer makes provisions under their present Insurance policy/ies or take out
adequate Insurance to ensure the costs and charges expressed in clauses 8.1 and 8.2 above are covered.
8.5 The Customer shall not compromise or settle any claim without appropriate authorization from Oasis Sound and Lighting.
9. ELECTRICAL EQUIPMENT
9.1 Any Electrical Equipment should be used with the plugs and/or sockets supplied and fitted.
9.2 The Customer shall be responsible at all times to arrange a proper supply of electricity for use with the Equipment and to ensure that the Equipment is properly earthed at all times.
9.3 All Electrical equipment for hire will have been checked/tested and carry a valid P.A.T label. Cables must be returned COILED & TAPED with tie wraps where provided. A Charge could be applied for cables not returned this way.
10.1 It is the sole responsibility of the Customer to ensure that the Equipment hired is compatible and may be safely used with any other Equipment being used by the Customer.
10.2 The Customer shall be responsible for ensuring that any Equipment is suitable for their purposes.
11. CUSTOMER LOSSES
11.1 Nothing in these Conditions shall make Oasis Sound and Lighting liable for any loss to the Customer including any expense, liability, loss, claim or proceedings whatsoever caused by or arising, under any circumstances, from the hire of the Equipment.
12. POWER TO ENTER THIS CONTRACT
12.1 The Signatory on the Hire Agreement warrants that they are duly authorized on the Customer's behalf to enter into this agreement and hereby personally indemnifies Oasis Sound and Lighting against all losses and costs that may be incurred should this not be the case.
13. RIGHTS RESERVED
13.1 Any failure by Oasis Sound and Lighting to enforce any or all of these Conditions shall not be construed as a waiver of any of Oasis Sound and Lighting's rights hereunder.
13.2 If any clause in this contract shall be deemed to be held invalid such invalidation shall not affect the validity of the remaining clauses.
14.1 Undertaking to hiring the Equipment and/or sighing the Hire Agreement constitutes the Customer's full acceptance of the Conditions.
Open Times: Monday – Friday 9.30am - 5.30pm.
Saturday close at 5.00pm.
Closed Sundays and Bank Holidays.
Prices quoted are daily overnight charges (1:00pm - 12:00 Midday the following day)
Weekend and longer term charges can be arranged - Please phone for a full quotation.
Oasis reserve the right to alter these standard charges for any specific date or period.
All Hires are to be collected before 4.00pm and are subject to the conditions printed within this document.
The use of generators to provide an electrical supply is not recommended.